📖 2 mins read

View and access students’ Google Drive files using Teacher Assist

Teacher Assist (TA)  is one of GAT Labs’ family of tools —  it allows teachers working in Google Workspace to view and monitor students’ online activity (and screens) in real-time.

Teachers can monitor students’ online activity in real-time. Additionally, teachers can view and access students’ Google Drive files.

By default, teachers will be able to see a Student’s MyDrive structure for all files and folders.

If the teacher has access to students’ files, they’ll be able to access them directly. If the file is private and the teacher does not have access to the file, they’ll be able to request access from the students’ end.

 

Access Student’s Google Drive

Navigate to Teacher Assist and start the Classroom session.

Teacher Assist | View and access students' Google Drive files 1

In the Classroom Session, hover over the student whose Drive you want to check.

Teacher Assist | View and access students' Google Drive files 2

A new window will be displayed with the Drive Files of the selected Student.

The Teacher can view the Student’s Google Drive:

  • Top left icon – view the default Drive view
  • Top right
    • Search for Folder or File name – enter the name of folder or file
    • Toggle different views – change to list or table view

Teacher Assist | View and access students' Google Drive files 3

Student’s Classroom Work

Teachers can also access the “Classroom” folder.

This folder is automatically created in Students’ Drives when the teacher assigns Google Classroom works.

This includes all Classroom works assigned to the Students, such as assignments, quizzes, questionnaires, etc. as long as the Files used are part of Drive and are created via Google Classroom.

 

Access to Drive files

A. Can access

The Teacher can access the Files created via Google Classroom such as assignments – they’ll be placed under the Classroom folder (note: students can change this Folder on their Drive).

When the teacher clicks on the file they have access to, the file will be opened straight away.

Teacher Assist | View and access students' Google Drive files 4

B. Cannot access

When the teacher clicks on the file they don’t have access to, the Teacher can request access to the file.

Teacher Assist | View and access students' Google Drive files 5

 

If you’d like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

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