Teacher Assist overview
Teacher Assist is designed to do exactly as the name suggests. The tool will help teachers deliver a fully managed classroom experience to students, whether those students are in the classroom, or remote in the home environment.
The first step is to set up your Teacher Assist environment properly. We recommend that teachers always deliver on-line classes in a 3 screen environment. Yes, you read correctly, three!
To deliver the classroom experience, whether, by Zoom or Google Meet, having three screens is the ideal set-up. They should be laid out as follows.
The first screen (left) will run Teacher Assist, this will allow the teacher to prepare the classroom, set up the default open tabs for each student, line up any tabs that will need to be opened during the class, and when the class is running, monitor each student’s desktop.
The Second Screen (bottom) will have the Google Classroom material or other Classroom material that the teacher is delivering. The teacher changes and manages their presentations here.
The 3rd screen (right) will show the student faces, allowing the teacher to judge awareness and level of engagement of the students. In effect, the following environment will be created. Screen 1, the view the teacher would get as they looked at student desktops and walked around the classroom. Screen 2, the blackboard or whiteboard the teacher would present from. Screen 3, the view the teacher has from their desk, looking out at the classroom.
Using this format Teachers can best emulate the classroom environment and work in a way that is familiar to both teachers and students.
We recommend running Teacher Assist on one Chromebook/box/PC with a single large screen and Classrooms and Meet on a second device with 2 large screens.
The reason is Teacher Assist and Meet are both processing intensive.
Login to Chrome
Note: for Teacher Assist to work – the students have to be logged into Chrome browser and GAT Shield has to be enabled. Visit this page for more information
Who can use Teacher Assist?
- Google Workspace Super Admin(s).
- Teachers who have existing classes inside of Google Classroom, the information will be pulled from Google and existing classrooms will appear inside of the Teacher Assist console.
- If your school doesn’t use Google Classroom, you will need to get your Google Workspace Super Admins to create a Group and assign you as the Teacher of that group. Teacher Assist Groups are unrelated to Google Groups.
- A delegated user (Teacher) by Google Workspace Super Admin.
Important: Only one teacher can use Teacher assist per one classroom
Start Teacher Assist session
Launch Teacher Assist from Google Apps button
When Teacher Assist is started, the teacher will automatically see all their Google Classrooms. Where a teacher has responsibility for a group of students where that grouping exists across classrooms, or where the school does not use Google Classrooms at all then the Administrator for the domain can create a ‘Group’ and assign Teachers and Students to that group.
If this grouping does not exist ask the domain administrator to set it up for you.
Before a class begins we recommend that the teacher prepare and load the web pages that the students will be using.
GATLabs Teacher Assist allows the class to start for each student with a preloaded set of web pages. In addition, the teacher can block all other web pages by default, forcing the students to stay ‘on message’.
The teacher can also have a ‘reserve’ list of web pages that they or the student can launch at any time during the case. Having this list ready will allow the class to progress efficiently, again giving the class access to extra material, while still holding the students within the bounds of the learning material
From the menu on the left select Classrooms
On the right side click on the Play button.
The classroom session will be started.
You will see a list of students if they are already connected and logged in to their devices.
The browsing activity will be automatically displayed.
Info for session
In the top right corner, view the time set up by the admin for the Classroom sessions the session will expire alongside the time.
From the Orange button exit the session.
From the Green button change the settings for the Classroom session
View students activity in real-time
An overall view of all students within the classroom will be displayed. View all active students who are currently signed in to their Google accounts. See a preview of the current browsing tab the students are on.
Make sure that students are signed in to their school Google account on ChromeOS devices.
If they’re using Windows or Apple devices that they sign in and sync with their Google Chrome browser.
Shield must be deployed on the student accounts.
View student’s open Chrome tabs
Double click on a student’s screen, to view things in greater depth. Alternatively, click on the action drop-down where you’ll see the option VIEW.
When you have clicked VIEW or double-clicked on the screen, you will see the current screen the student is on.
On the right-hand side, you will see Tab list of all tabs that are currently opened on the student Chrome browser
Selecting on another tab within the Tab List will force the student’s screen to change to the tab (page) you clicked on.
Take action on a single student
Hover over the action button to see all of the individual actions you can take for the selected student.
It can also be done from the Overall view for all students.
You will be presented with the following options:
- Open Tab – will open a new tab on the student’s device.
- Distribute Current Page – will distribute the current tab to all other students.
- Block Current Page – will prevent the student from accessing the webpage.
- Browsing History – will show all of the webpage accessed by the student from the point of the session starting.
Take action on all students
When hovering over the classroom action bar, you will be presented with the following options:
- Select All – select all students
- Clear selection – clear the selected students
- Open tab – set a page as allowed and distribute the page to ALL users.
- Session control – apply rules for all students in the classroom
- Block all sites by default – block all pages (disable the students to access any site)
- Allow – individual pages – only those pages will be allowed (if blocked or block all sites option enabled)
- Block – individual pages – add pages to be blocked for the students
The above rules are applied for the Teacher assist session only.
Pages will be allowed after the Teacher leaves the session.
When “Block all sites by default” is used – every page the student is trying to access will be automatically blocked. The same message will be displayed if only an individual page is blocked.
Note: Those pages will be blocked only during the Classroom session, when Teacher leave the session, students will be allowed to open the pages again.
The teacher clicks on Classrooms to see a list of their classrooms, from there they can click on the ‘pen’ icon to prepare a class or click on the ‘play’ icon to ‘launch’ the class.
Clicking on the pen icon takes the teacher to an area where they can set the controls for the student class experience. This will allow the teacher to set tabs to be open at the start of class, line up additional pages that the teacher can launch at any time, and block or allow general web browsing.
The student’s button shows the teacher which students are in this class, and the info button shows the teacher details about the Google Classroom in Google Workspace.
List of Students
A list of all students in the classroom will be displayed.
Prepare Class Session
The teacher can also have a ‘reserve’ list of web pages that they or the student can launch at any time during the case. Having this list ready will allow the class to progress efficiently, again giving the class access to extra material, while still holding the students within the bounds of the learning material.
Set up rules for the Classroom before the Teacher Assist session starts.
Block all sites by default before the session starts
Block – As example block some social media pages
Allow – The page will be allowed – even if it is blocked by another rule.
View additional information for the Classroom
Once the teacher has set up the environment they should return to the classroom page and press play to being the class whenever they are ready (this may even be the next day or week)
From the Classrooms list page, the teacher will be able to click on the “eye” icon at any stage to be taken to the classroom insights for that particular class.
Classroom Insights is a really powerful reporting page that shows the teacher all the details for each student, including the homework set, the homework returned, the grades, and even their browsing history for that day or previous days
This will allow the teachers to view everything about Google classrooms.
People list of all students and teachers for the classroom.
In Classworks see all the classwork for the classroom, the Due date, Avgerage grade for the classwork, and description.
The Grades will show all the submitted grades by the teachers for each student and the average for each classwork.
Browsing activity will use data from Shield to display the browsing done by the students for any given day (3 months back)
Green – WebSocket connection is established and working.
Yellow – WebSocket connection is trying to re-establish.
Red – WebSocket connection is lost.
Grey – User is not logged in to their account (Shield is not deployed to this user). If a student has logged in after the Teacher assist session has started their account will be “grey”, you can use Reconnect to reset the connection so the new students to be visible.
- Error: MSG001, ‘Messaging connection error. The problem is caused by a connection error, invalid link or server can not create a connection. Please contact us at firstname.lastname@example.org
- Error: MSG002, ‘Messaging connection error. The problem is caused by configuration or the messaging system is not enabled for the domain. Please contact us at email@example.com
- Looking for a student – application is looking for a student, if the connection process stops at this stage it means the remote peer (student) is not connected or online
- Student is online, preparing to stream – the student is connected to the system and is waiting for the streaming [webrtc] connection. If the message is not changing it means that the streaming connection can not be created, because of network/firewall/nat settings.
- Connection is failing to complete on the remote side (user enrolled in another session) – the remote peer refused connection because the user is already in another session. A student can’t be in two monitored classrooms at once.
- Connection is failing to complete on the remote side disabled by config – the remote peer refused connection because it’s disabled by config. Configuration should be updated in 15 min. If the situation repeats please contact us at firstname.lastname@example.org
- Connection is failing to complete on the remote side (browser has been closed) – the remote peer refused connection because all tabs for the user’s browser are closed. This is the same as ‘there is nothing to see here’. The student must open at least one tab in the browser for the teacher to see.
To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.
If you tried GAT in the past and you would like to run a fresh trial again, please enquire through this form.