Scheduled Automatic Removal of Google Workspace Users
With GAT Flow you can set up a workflow to automatically suspend or delete users from your Google Workspace environment
Ideal for temporary Google Workspace accounts in your Domain.
Flow can be used to OnBoard users details in this page
If the accounts are temporary, the admin can schedule the workflow to happen on a future date.
- OffBoard users – delete them from your domain
- Modify – Suspend the users, if they need to be ‘reactivated’ at a later time.
Navigate to Flow from the menu on the left
A new window will be opened. Select Create workflow from the menu on left
In “Workflow type” add a name and pick the workflow type to OffBoarding or Modify
- Modify – you can ‘suspend user’, that can be re-activated
- OffBoard – user will be deleted from your domain
Click on the button “Run immediately after approval”
A calendar view will be displayed- pick up a date and schedule the time when the workflow to run.
Click on Next button to proceed
In Search for a user pick the users that will be offboarded when the scheduled time comes in.
Pick and add individual users, groups of users, or whole organization unit.
Click on the “Proceed to actions” button.
In “Choose actions” select any of the actions from the left side.
They will be moved to the right side, fill in details for each of the options selected
Click on Send approval request from the menu on the left.
Pop up confirmation message will be displayed.
The request email will be sent to the Security officer for approval.
This will lead them to the Approval page, and under the “eye” icon, the request can be approved or denied
When approved, the result can be seen in the Approval page in Flow.
The job will be of Status equal Scheduled. This means the Workflow is Scheduled to run on the selected time ( 1 October 2020 )
Note: The request can be scheduled and approved at any time before the scheduled time
The Workflow has been scheduled and approved, when the scheduled time arrives (1 October 2020), the workflow will be executed and users deleted.
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