📖 2 mins read

Remove all permissions a user has from a Folder or Shared Drive using GAT Flow

GAT Flow is a Google Workspace user management tool that’s part of the GAT+ toolset.

It allows Google Workspace Admins to manage and manipulate multiple domain user accounts, whereby Admins can Onboard, Offboard or Modify domain users.

One of the options available for Modify and Onboarding users is an action that can be taken on the Folders or Shared Drives of the domain.

An Admin can remove all the permissions of the user to a specific Folder or Shared Drive.

Folder permission change:

  • Folder
    • Remove Bulk option can be selected
      • Remove user as Viewer
      • Remove user as Commenter
      • Remove user as Editor
    • Add – only one action can be selected
      • Add user as Viewer
      • Add user as Commenter
      • Add user as Editor
  • Shared Drive
    • Remove – Bulk option can be selected 
      • Remove user as Viewer
      • Remove user as Commenter
      • Remove user as Editor
      • Remove user as Manager
      • Remove user as Content Manager
    • Add – only one action can be selected
      • Remove user as Viewer
      • Remove user as Commenter
      • Remove user as Editor
      • Remove user as Manager
      • Remove user as Content Manager

1. Set workflow

Navigate to GAT Flow → Create workflow 

2. Workflow type

  • Enter a name for the workflow
  • Select the type of workflow
    • Onboarding – onboard user
    • Modify – modify existing users

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3. Click on Next to proceed

4. Search for a user

Pick the users whose access need to be removed from Folders or Shared Drives

  • Enter user by selecting a single user, group, or org. unit of users
  • Select “Proceed to actions” to proceed

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5. Choose actions

In “Choose actions” pick the action needed.

In the left-side menu pick Drive → Folder, Shared drive permission change

A new menu will be displayed:

  • Type – select Remove
  • File type – select Folder or Shared Drive

Folder

    • Scope – select the permissions to be removed
      • Viewer
      • Commenter
      • Editor
    • Select from – select the owner of the Folder to whom you want to remove permissions from

Remove Folder permissions (scope) on bulk Folders from different users

    • Select “Folder, Shared drive permission change”
      • Folder type – Folder
      • Select from – pick another user’s Drive
      • Select the Folders needed

Shared Drive

    • Scope – select the permissions to be removed
      • Viewer
      • Commenter
      • Editor
      • Manager
      • Content manager

Remove Shared drive permissions (scope) in bulk

  • Select “Folder, Shared drive permission change
    • Folder type – Shared drive
    • Scope – pick the permissions
      • Viewer
      • Commenter
      • Editor
      • Content manager
      • Manager
    • Select – Shared drives needed

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When the options are selected click on “Send approval request“.

Result

When the request is sent for approval, the Security officer has to approve the request.

When it is approved, the job will take an effect and the selected permissions (scopes) will be removed from the selected Folders or Shared drives

Note: New GAT+ scan will be required to view the “users removed” from the selected Folders or Shared drives in GAT+.

The result can be viewed in Flow → Workflow and directly reflected in the Shared Drives or Folders

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If you’d like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form. We’ll get back to you in less than 12 hours during weekdays.

If you trailed GAT in the past and would like to run a fresh trial again, please inquire through this form.

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