📖 2 mins read

Google Workspace Bulk Email Delegation

GAT Flow is a User management tool part of the GAT Suite of products. It allows Google Workspace Admins to Onboard, Offboard, and Modify users of the domain.

It allows taking bulk action on multiple users at the same time. The actions the can be taken are

  • Email
  • Drive
  • Calendar
  • Users
  • Groups
  • Classrooms
  • Devices

For Email one of the options available is setting up Email delegation 

Set up workflow

Navigate to FlowCreate workflow 

Workflow type 

Enter the details

  • Name – a name for the workflow
  • Type – select Modify
  • Next – click to proceed

GAT Flow | Google Workspace Bulk Email Delegation 1

Email delegates

Enter the emails of the users who will have Email delegation set up 

Search for a user 

Search for the users and add them

  • Search for a user – click and search for individual users
  • Search for a group – click and search for a group of users
  • Search for an OU – click and search for OU of users

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  • Proceed to actions – click when the users are selected

Choose actions

Fill in the details

  • Select “Set email delegation” from the menu
  • Delegate to: enter the email (user) who will have Delegated access to all the selected users 
  • Temporary delegation – click on the checkmark to enable temporary time
  • Hours active – how long the Email delegation will last

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When ready click on Send approval request

A pop-up message will be displayed, click Yes to proceed.

If pre-approval enabled – a new message will pop up as below, click on Yes to proceed

GAT Flow | Google Workspace Bulk Email Delegation 4

Security officer approval

An email will be sent by Admin and received by the Security officer.

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This will allow them to Approve or Deny the request.

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Result

When the request is approved, the Email delegation job will be set and requested to run.

Note: It might take some time for the job to run, depending on the size and actions required.

The Email delegation will be set. The Delegate to user will have access as an Email delegate to all users chosen in the Search for a user section.

The Email delegate will have access to the Inboxes of all bulk selected users.

GAT Flow | Google Workspace Bulk Email Delegation 7

Note: Refresh of the Inbox of the Delegate might be needed to view the emails of the delegated accounts. When the time selected in “Temporary delegationexpires, the delegation will be automatically removed.

 

If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.

If you trailed GAT in the past and you would like to run a fresh trial again, please enquire through this form.

 

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