GAT Flow allows Event workflows to be created.
This is useful when you want action from Flow (Modify and Offboard) to be triggered based on the Event of adding a user to Group or OU
For example: When a user is moved selected Group or Org.Unit more information can be found here
From GAT+ navigate and open Flow
A new window (GAT Flow) will be opened.
From the menu on the left click on Event workflow
Add new workflow
From the top right corner click on Add new workflow
A new window menu will be displayed.
Under “Workflow type” fill in the details required.
- Name – Enter the name of the event workflow
- Type – Select one of the two options
- Event – Select one of the two options
- Start when a user is moved to an Org. Unit
- Start when a user is moved to Google group
- Active – Activate the flow
- Value – Add the group or org.unit
- Pre-approved –
- Enabled – workflow will be automatically approved and started
- Disable – workflow need to be approved by the Security officer
Click on Next to proceed
In Choose actions click on and select “Copy folder to selected users“.
Add the user who owns the folder that needs to be copied and select the folder itself.
Security officer approval
Click on Send approval request.
The request will be saved in Event workflow – it can be edited, while in “requested” status from the options (pen-icon) on the right.
Note: When approved – Status will be changed to “approved” – and it can no longer be edited.
An email notification will be sent to the Security officer.
Clicking on the link provided will lead them to the approval page where it can be Approved or Denied.
Since we selected pre-approved you can see the Workflow as approved.
Note: If Pre-approved disabled – The workflow would need to be approved.
The Event workflow is created and already approved.
Now every time a user is moved to the selected group (Value) the workflow will be triggered.
The selected folder will be copied and copy created on their account.
Users have been added to the selected group above, this triggers the event workflow and the “Sales folder 2020” is copied and given to the new members of the group.
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