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Drive audit number of shares on a file

GAT+ tool allows Google Workspace Admins to audit the entire domain at a very detailed level.

Drive audit allows the admin to view the details for each file of the domain, what is the file name, when it was created, updated, what type of file it is, and all the users who have or had access to the file itself.

GATLabs add a new feature for Drive Audit.

Now a Workspace Admin can filter and sort by the number of parties a document is shared with.

This helps identify the domains most exposed documents or those being most heavily viewed or edited by individuals or groups.

Apply filter

Navigate to GAT+ → Drive → Files → Apply custom filter

GAT+ | Drive audit number of shares on a file 1

A new window will be displayed.

Num of Shares

Enter the filter options

  • Type – simple filter
  • Num shares – set the number of shares needed.

GAT+ | Drive audit number of shares on a file 2

Result

By applying the simple filter “Num shares” – Number of shares you can find what files have the most users added to them and identifying the files/folders with the densest sharing.

By this filter, an Admin can figure out what files are used the most and by who.

By the filter:

Num shares greater 20

Admin can view all the files that have more than 20 users accessing them.

GAT+ | Drive audit number of shares on a file 3

 

If you’d like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form. We’ll get back to you in less than 12 hours during weekdays.

If you trailed GAT in the past and would like to run a fresh trial again, please inquire through this form.

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