📖 2 mins read

How to Add, remove and replace Google Shared Drive permissions (membership)

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With the GAT Unlock feature within the GAT+ tool a Google Workspace Admin can add, remove, and replace permissions to Shared Drives.

This can be easily achieved using the GAT Unlock feature of GAT+.

Note: Adding a Manager/Content Manager to a file within Shared Drive is prohibited. You can only add it to the root Shared Drive folder.

Find Shared Drives

Open GAT+ and click on the Drive audit section from the menu on the left.

Click on Shared Drives audit from the top-menu

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Apply a filter and find the Shared Drive you need.

To Add, Remove, or Replace users (permissions) from the Shared Drive.

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Click on the checkmark beside the Title then on the Shared Drive operations button.

Two options will be available on the menu.

  • Members Access Management – setting up access permissions to the Shared Drives
  • Settings Management – changing the Shared Drive settings

Take action

Select Members Access Management and a pop-up menu will be displayed.

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In the Add tab enter the email of the users to be added as:

  • Add as Contributor
  • Add as Viewer
  • Add as Commenters
  • Add as Managers
  • Add as Content Managers
  • Remove other permission

Click on the Next button.

Then in the Remove tab enter the email of the users to be removed as:

  • Remove as Contributor
  • Remove as Viewer
  • Remove as Commenters
  • Remove as Managers
  • Remove as Content Managers
  • Remove all external contributors
  • Remove all external viewers
  • Remove all external commenters

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Click on the Next button.

Then in the Replace tab enter the email of the users who you want to be replaced.

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Click on the Next button

In the Summary tab, you can see all the changes that are set

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Click on the Send Request button to proceed.

Approval

The File Management request will be sent to the Security Officer.

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Result

When it is approved the change will occur, the changes we set to Add Content manager and remove Manager will take effect.

The result can be seen in the Admin log tab on the left side menu.

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Note: It might take a scan for this change to be reflected and shown in the GAT+ console.

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