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Find Folders/Documents in Google Drive (Gdrive) Shared Outside the Organisation

GAT+ Audit provides Admins with an extensive and in-depth overview of Google workspace domains.

One of the functionalities it provides is allowing the Admin to Find and Create a report for Each file within the domain that is also Shared Out

Find files Shared Out

Navigate to GAT+ → Drive → Files owned by us Shared out (from the table view)

GAT+ | File Exposure Report | Find Folders/Documents in Google Drive Shared Outside the Organization 1

Result

This will show all the files that are Owned by your domain but are also Shared Out – to external users.

The filter of Sharing flags contains Shared Out will be applied

Scheduled report

The result can be set and scheduled as a report. We can add an additional filter to find exactly what we are looking for.

In the example below, we add “Updated (relative) in the last x days – 7″. This meaning Shared Out files, that were updated in the last 7 days.

GAT+ | File Exposure Report | Find Folders/Documents in Google Drive Shared Outside the Organization 2

 

Set the Occurance for your needs and “Enable” the report. Click on Apply and Schedule button.

As result, you will have a report that will be generated based on the occurrence time, and the report views what Files that are Shared out, have also been updated in the last 7 days.

If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.

If you trailed GAT in the past and you would like to run a fresh trial again, please enquire through this form.

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