📖 2 mins read

Set Email delegation to users of your domain using GAT+

With GAT+ Google Workspace Super Admins and Google Workspace Delegated Auditors can give users access to another user’s Gmail account indefinitely.

By default Admins could delegate for any number of hours and GAT+ would automatically remove the delegation when the time set is up.

Set e-mail delegation

Navigate to GAT+ → Users → Email info

GAT Unlock | Easily Delegate One Gmail Account to Another Indefinitely 1

Apply filter and search for the User whose Gmail account will be delegated to someone else.

Click on the “arrow” under Actions and select Add e-mail delegation

A pop-up window will be displayed

Request e-mail delegation 

  • Delegate – enter the Email of the delegate
  • To fully access the mailbox – of the selected user
  • Valid time (hours) – enter the hours for how long the email delegation to be active
    • Set to 0 (zero) if it has to be valid indefinitely. Otherwise, access will be revoked after a set number of hours.

GAT Unlock | Easily Delegate One Gmail Account to Another Indefinitely 2

  • Send request – click to send the request for approval

Approval

The security officer will receive an email notification for approval.

GAT Unlock | Easily Delegate One Gmail Account to Another Indefinitely 3

Result

When the request is Approved. The Email Delegation will be set up.

The delegated account will appear in the chosen account, drop-down list in the user’s own Gmail account.

This can take several minutes and may require refreshing the Gmail.

GAT Unlock | Easily Delegate One Gmail Account to Another Indefinitely 4

Selecting the ‘Delegated’ account will open a new tab in your Chrome browser with the new account.

Note: If the delegated user reads any unopened email in the audited account, this email will be marked as ‘read’.

Note: When an email is sent from the ‘Delegated’ account – Gmail will place a message from what user the email was sent from.

GAT Unlock | Easily Delegate One Gmail Account to Another Indefinitely 5

Troubleshooting a delegation error

A delegate you added can’t access the assigned account

If a delegate can’t access an assigned account and gets an error instead, check if the delegated account is set to “Require user to change password at next sign-in.”

 

If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

To request a demo please click here and fill the form, we will get back to you in less than 12 hours during weekdays.

If you trailed GAT in the past and you would like to run a fresh trial again, please enquire through this form.

Thanks for sharing and spreading the word!