📖 2 mins read

Creating a Scheduled Job

You can easily create a scheduled job on a particular filter you have applied. For example, if you want to report on files changed since yesterday and to receive a report on it every day you can click on the ‘Apply custom filter’ in Drive Audit. 

 

GAT+: Create Scheduled Reports in Drive Audit 1

Select the following parameter ‘Updated (relative)’ and set it to in the last x days (1). Creating scheduled reports is done by clicking on the ‘Scheduled’ checkbox on the drive file filter menu.

 

GAT+: Create Scheduled Reports in Drive Audit 2

I will set this report to run ‘Every day – after midnight’ and make sure the Enabled checkbox is ticked.

You can share this report with multiple admins and or users by adding their email addresses into the ‘Recipients’ field.

You may be interested in expanding the above report, to report on files shared in and changed since yesterday or files shared out and changed etc.

To do this, you can simply expand on the filter and add another filter parameter. Click on ‘Add rule’ and select the ‘Sharing Flags’ parameter and set it to ‘Shared in’.

 

GAT+: Create Scheduled Reports in Drive Audit 3

This will report on files shared in and changed since yesterday.

Note: You can change the search parameters to report back on all file types and or exposures. For more details contact support@generalaudittool.com

Viewing your scheduled jobs

Under the Configuration area of GAT+ you can view all the scheduled jobs which have been created by super admins by clicking on ‘Scheduled reports’

GAT+: Create Scheduled Reports in Drive Audit 4

In this section, you can modify the existing scheduled reports.

 

GAT+: Create Scheduled Reports in Drive Audit 5

 

You may also take action on these reports for example removing certain shares that you may not want to be shared with specific users,

GAT+: Create Scheduled Reports in Drive Audit 6

 

If you would like to run a trial of our products please install GAT+ from the Google Workspace Marketplace and contact us at support@gatlabs.com with any questions you may have.

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