Project Description

📖 < 1 min read
Google is adding a new admin setting which restricts data and content sharing between Google Workspace accounts and personal Google accounts in Gmail, Drive, Docs, Sheets, and Slides on iOS.
When the data protection setting is enabled, users can only share or save content–such as files, emails, or copied & pasted content—within Workspace accounts. This will protect users from sharing a file with their personal Google accounts or saving a file to their personal Google Drive.
New iOS Data Protection setting protects data sharing between Google Workspace and personal accounts 1

Who’s impacted

Admins and end users

Why it’s important

Google applications on iOS support multi-user logins, allowing users to access Gmail, Google Drive, Docs, Sheets, and Slides with their personal and Google Workspace accounts. Giving admins the ability to control how data is shared across user accounts helps minimize accidental data sharing. Together with the previously released copy and paste and drag and drop restrictions, these security measures help increase the security of your corporate data on iOS.

Getting started

  • Admins: This feature will be OFF by default and can be enabled at the OU and domain level. Visit the Help Center to learn more about applying settings for iOS devices.
  • End users: There is no end user setting for this feature. When enabled by your admin, you will be able to securely share enterprise Google Workspace content between your Google Workspace apps.
New iOS Data Protection setting protects data sharing between Google Workspace and personal accounts 2

Rollout pace

  • Rapid Release and Scheduled Release domains: This feature is available now for all users.

Availability

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, and Education Plus customers
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Plus, Frontline, and Nonprofits, as well as Google Workspace Basic and Business customers
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