What you should know
To ensure that copies of all sent or received messages in your domain are stored in the associated users’ Gmail mailboxes, you should set up comprehensive mail storage in the Admin console. This is not a new setting, but Google learned that some Google Workspace admins don’t realize it’s disabled by default.
Why you’d use it
Storing these emails in Gmail mailboxes means that your Vault retention policies and holds, as well as searches and exports for Gmail, will include these emails. Examples of emails sent or received in your domain include mail sent from Calendar and Drive and other Google Workspace services.
How to get started
- Admins: Visit the Help Center for instructions on how to set up comprehensive mail storage.
- End users: No action needed.
One example of email captured by comprehensive mail storage is email written in Calendar. For instance, it’s sometimes useful to email all or a subset of the people in a meeting invite. If you click the “Email Guests” icon, it will send an email from your email address. You have the option to email all guests, target people based on RSVP status, and/or send a copy to yourself. There are no CC, BCC, or attachment options, but the details of the calendar event will be included in the email.
If you uncheck “Send copy to me” and the comprehensive mail storage option is disabled in your domain, a copy of the sent message will not be stored in any Gmail mailbox. If comprehensive mail storage is enabled in your domain, a copy of the sent message will be stored in your Sent mailbox.
- Rapid Release domains: The comprehensive mail storage setting is available now.
- Scheduled Release domains: The comprehensive mail storage setting is available now.
Google Workspace editions
- Comprehensive mail storage is available to Google Workspace Basic, Google Workspace Business, Google Workspace Enterprise, Google Workspace for Education, Google Workspace Enterprise for Education, and Google Workspace for Nonprofits.
- Vault is available to Google Workspace Business, Google Workspace Enterprise, Google Workspace Enterprise for Education, and any Google Workspace users with add-on Vault licenses.
On/off by default?
- Comprehensive mail storage is OFF by default and can be enabled at the OU level.