Project Description

📖 3 mins read

Looking for Google Cloud Print Alternatives — Tune in then.

On January 1st 2021, Google deprecated it’s Cloud Print service after a decade of its introduction in 2010. This presents an untimely challenge to Google Workspace admins with users frequently relying on the service.

Especially now, with the amplified adoption of remote work, eLearning and mandated social distancing practices at workplaces amid the pandemic.

The Solution?

Google Cloud Print allowed Chrome, Chrome OS, and Google Workspace users to print to a local computer from anywhere, in the cloud. Which of course was handy for many.

Upon ending its support to GCP, Google advised its users to find an alternative print solution — which is exactly what this post is about.

Today, we’ll provide you with different Google Cloud Print alternatives to keep your users’ remote printing needs running smooth.

Let’s get started, shall we?

 

6 Google Cloud Print Alternatives for Google Workspace Admins

 

First you’ll need to consider whether you’re looking for an alternative that allows your users to print from ‘anywhere’ or on your local network only.

Local Network Only Google Cloud Print Alternatives:

Add and share a printer from within the Admin console

If you’re looking for a ‘Native Solution’ then this might be a good option to consider. 

As a Google Workspace admin you can add and share a printer from within the Admin console. This should be super quick and easy to set up by following these steps.

You can also Manage who can use printers, enable a printer for a user group and more from within the admin console.

 

Set up CUPS for For Chrome OS devices

CUPS (Common UNIX Printing System) is a printing system that allows a Chrome device to act as a print server for local and Wi-Fi-based printers.

As a Google Workspace Admin you can use the admin console to set up CUPS for managed Chromebooks and other Chrome OS devices. Read more.

 

Deploying HP Print for Chrome App

If you’re using HP printers, then you can explore the simplest alternative of all, HP Print for Chrome App.

This App allows users to print directly to the networked HP printer, without the need to route the print request through Google Cloud Print.

The App also works with the Google Admin console where admins can manage how and where their users can print. It also controls which printing features are available. Read more.

 

‘Over the internet’ Cloud Print Alternatives:

Choose a Google Printing Partner

As a Google Workspace admin, you can set up printing with a cloud print service.

While there are plenty of Cloud print options in the market, we recommend checking Google’s list of recommended Printing Partners.

 

Print from Anywhere Option

Another option to consider is a printer with the ‘Print from Anywhere’ feature that supports a cloud-based, two-way network connection. 

This would allow users to send printing, scanning and copying jobs from any device, anywhere.

This option, however, comes with a number of data security considerations. Especially for businesses dealing with sensitive or classified information (e.g. financial and healthcare entities).

 

Leverage Google Workspace to go paperless

Finally, while this option might not be suitable for everyone, going paperless would be the most eco-friendly and cost-efficient alternative on our list today. 

In fact, the Google Workspace space offers users powerful tools that can help many organisations go paperless more easily. 

Checkout Google’s 10 Google Workspace Tips to go paperless.

 

BONUS: Remote Printing and Data Security in Google Workspace

Data security should be a TOP priority for admins when it comes to their domain’s printing operations. 

That’s simply because a print out of any sensitive or classified information can bring in all kinds of DLP and data breach hazards, especially if it falls under the eyes of unauthorized or malicious actors.

Here are a few Print Security Tips for Google Workspace admins to consider:

  • Disable downloading, printing, and copying of sensitive Google Drive files.
  • Protect Gmail messages with confidential mode.  
  • Enable ‘Include user account and filename’ in print jobs to block users from printing to printers that do not support IPPS.
  • Finally, and most importantly, you’ll need to constantly say on top of your Google Workspace’s Drive security and Audit operations to make sure that only the right users have access to/ or own your most sensitive Drive files.
New call-to-action

 

We hope that this post has provided you with some viable Google Cloud Print alternatives — For more GoogleWorkspace and Chrome Tips, follow our blog!

 

You can also spread the word and join the conversation on social media using the buttons below ?

Thanks for sharing and spreading the word!